Apply For Funding

FAQs

Here are the answers to some of the most common queries we receive. If you cannot find what you need here, or would like to clarify something, please email: info@lmct.org.uk.

THE BASICS

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1. What can we apply for funding towards?

The Trust primarily provides capital funding to help make available high-quality, accessible and affordable facilities for physical activity, sport and play, mainly in the areas in which London Marathon Events Limited organises mass-participation sporting events. Successful applicants must demonstrate a clear commitment to ongoing encouragement and support of those who are currently physically inactive to take part in regular physical activity (see Q24).

The Trust does not provide support for projects that are primarily seeking funding to cover core costs or revenue funding (e.g. running costs, salaries, training).

2. Who can apply?

To be eligible to apply to The Trust’s open programme:

Your facility must be located in an area in which London Marathon Events Limited, organises mass-participation sporting events:

  • One or more of the 32 London Boroughs and the City of London
  • Surrey
  • South Northamptonshire District Council area
  • Aylesbury Vale District Council area

The applicant organisation must hold security of tenure for the site at which the facility is located.  If you do not hold security of tenure, you may develop an application in collaboration with partners, but the primary applicant must hold security of tenure (see Q25 and Q26).

3. How much can we ask for?

The London Marathon Charitable Trust (LMCT) has two open capital grant programmes offering grants of between £5,000 and £150,000.

You can apply for a grant of between £5,000 and 20,000 through the Small Capital Grants programme.

You can apply for a grant of between £20,001 and £150,000 through the Major Capital Grants programme.   

The Trustees have the discretion to award grants of more than £150,000 for projects of particular significance. These projects are selected by the Trustees on an invitation-only basis. The Trust does not accept unsolicited applications.

4. Does the Trust require match funding?

Yes. The Trust’s funds are always limited and The Trust is not able to fund projects in full. LMCT expects applicants to develop partnerships with other funders or use their own funds to cover a portion of the costs of the project. While there is no hard and fast formula for the amount of money The Trust expects you to contribute from other sources, the larger the grant for which you ask, the larger the proportion of partnership funding the Trustees will expect you to secure.

Major Capital Grants

The Trust expects you to provide a significant contribution to the total cost of a project whether through partnerships with other funders or the use your own funds. The Trust will not provide a Major Capital Grant to cover 100% of the total capital costs of a project.

Small Capital Grants

The Trust expects you to provide a contribution to the total cost of a project whether through partnerships with other funders or the use your own funds. Only in exceptional circumstances will The Trust provide small capital grants to cover 100% of the total capital costs of a project. Whilst there is no hard and fast formula for the amount of money that you are expected to contribute to the project in general the larger the grant you ask for from The Trust, the larger the proportion of matched funding you are expected to secure.   

The Trust is unlikely to provide funds from its Small Capital Grants programme for large projects for which funding from the Trust would represent only a small portion of the entire capital project costs.

5. How long do we have to complete our project?

The Trust requires successful grantees to commence their project no later than six months after the date of the LMCT letter of offer. Projects funded by The Trust are expected to be completed and funding drawn down within two years of the letter of offer.

WHO AND WHAT CAN THE TRUST FUND?

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6. What types of organisation are eligible to apply?

LMCT provides funding to a wide variety of organisations including local authorities, charities, community and voluntary sector organisations, sports clubs, parish and town councils and educational establishments amongst others. The applicant organisation must hold appropriate security of tenure over the land where the project will take place (see Q25 and Q26). To be eligible for funding your organisation must be formally constituted through an appropriate governance document (such as a constitution or articles of association).

Whilst a large proportion of the organisations to which The Trust provides funding are not-for-profit, we may on occasions fund for-profit organisations where it is clear that no private gain is being obtained and the organisation is particularly well placed to deliver against our charitable objectives.

The Trust does not fund individuals or any organisation that cannot demonstrate appropriate governance.

7. How do we prove that we are appropriately governed and eligible to receive funding?

You will be asked to provide information about your organisation’s governance arrangements, finances, objectives and achievements within the application form. You will also be asked to provide evidence of your organisation’s security of tenure over the project site for the required period. Should you have a query around any of the above, please contact us on 020 7902 0215 or at info@lmct.org.uk before you submit your application.

8. What documents does The Trust require from statutory organisations?

Statutory organisations, such as local authorities and parish and town councils, must provide evidence of security of tenure over the project site for the required period in the name of the applicant organisation (see Q25 and Q26). This may be, for example, a lease or freehold title document.

9. What documents does The Trust require from non-statutory organisations?

All non-statutory organisations that apply for funding must demonstrate their eligibility and appropriate governance and will be asked to provide the following documents:

  • A copy of the organisation’s Governing Document. For example, this may be a constitution, memorandum and articles of association, trust deed or other formal document.
  • A copy of the organisation’s most recent audited or accountant verified accounts.
  • Copies of the organisation’s bank statements for the last 3 months.
  • Evidence of security of tenure over the project site for the required period in the name of the applicant organisation, for example, a lease or freehold title documents (see Q25 and Q26).  

Should you have a query around any of the documents above, please contact us on 020 7902 0215 or at info@lmct.org.uk before you submit your application.

10. Does The Trust provide revenue funding?

The Trust primarily provides funding towards capital costs. However, because The Trust’s objective is to encourage those who are inactive to participate in physical activity, projects that receive capital funding from The Trust are eligible for revenue funding equivalent to a maximum of 10% of your total funding request. (Your total request for funding from The Trust, both capital and revenue, cannot exceed our funding maximum amounts, i.e. £20,000 for a Small Capital Grant or £150,000 for a Major Capital Grant.) The revenue funding must go towards activities which you identify as being essential to ensuring engagement and support of those who are currently inactive and for which you have no other means of securing funding. The aim of this revenue funding is to make the capital projects we fund more sustainable and able to benefit physically inactive people and under-represented groups. Eligible one-off revenue costs include activation sessions, marketing campaigns and monitoring and evaluation.

You do not have to make a revenue funding request and should only do so if you need additional support to enhance the impact of the capital project. Revenue funding will be awarded at the Trustees’ discretion to the strongest proposals. The Trustees may choose to support the capital component of a project, but not the revenue component.  They will not support the revenue component alone.

11. I am an individual providing sports coaching or training. May I apply?

No. The Trust does not fund individuals. It can only give grants to organisations.

12. Does The Trust fund churches, mosques or other faith groups?

Yes, but The Trust only funds facilities that are open for use by the broader community for physical activity, sport and/or play. It cannot fund work which aims to promote religion.

13. Does The Trust fund schools?

The Trust can provide funding to schools but will only fund facilities that provide significant benefits for the broader community and where there is significant use of the facility out of school hours. It will not support projects that are solely for the use of students and teachers. Therefore, applications submitted by schools must provide detailed information on any community partnerships or community outreach plans that are in place or will be put in place.

14. Does The Trust fund equipment?

The Trust typically does not fund equipment but there are some exceptions to this general rule. It does not fund personal sports equipment and clothing or equipment that will become the property of individuals. It also do not usually fund equipment only projects unless you can demonstrate that the equipment is essential to creating a major impact on increasing participation in physical activity, sport and/or play by the currently inactive.

The Trust may provide funding for major fixed equipment where it is an integral part of a project, for example gym equipment. It may also provide funding for major non-fixed equipment such as rowing boats or bikes, where the applicant demonstrates that the equipment is essential for engaging and supporting those who are currently physically inactive and will be well maintained and safely stored.

15. Does The Trust fund monitoring and evaluation?

It is hoped that, as a well-run organisation, monitoring and evaluating the impact of your activities is a key management technique that you use regularly to improve the way that you deliver your objectives and that you already factor this into the budget for your organisation. However, The Trust recognises that for some organisations monitoring and evaluating your project may be difficult and cause you to incur new costs. The Trustees are willing to consider applications that include up to 10% of the grant for monitoring and evaluation where the applicant is able to demonstrate a clear need that cannot be met in any other way and where the one-off cost of establishing robust monitoring and evaluation systems will have an ongoing positive impact on your organisation. Eligible revenue costs include purchasing software to enable effective monitoring and evaluation of the project, and commissioning a suitably qualified third party organisation to undertake monitoring and evaluation of the project on your behalf for a fixed period (see Q10).

16. Will The Trust fund the costs of purchasing a vehicle?

No. The purchase of a vehicle (including tractors and ride-on lawn mowers) is not eligible for funding.

17. Does The Trust fund playgrounds? How do we measure use when it is open access?

The Trust provides funding towards the creation and refurbishment of playgrounds for community use and which, importantly, have a clear plan for how the site will be used to increase the participation in regular physical activity by children and young people outside of school hours.

As with all the projects The Trust funds, you must demonstrate that robust planning and community engagement has been undertaken to ensure that the playground will be used regularly and that there are clear arrangements for the continuing maintenance of the equipment and site. If there are other play facilities in the area, you must provide a clear explanation of the need for the provision or refurbishment at the proposed site. You must put in place a clear plan to measure and monitor the impact of the playground facilities on increasing participation in physically activity (see Q15).

18. Does The Trust fund retrospectively?

No. The Trust cannot fund the costs of any work you have undertaken or partially completed or any equipment already purchased before you receive a grant offer from us.

Please remember that there will always be a gap between the date you apply and when The Trust will advise you of its decision (you will be informed of when this will be).

For further information about The Trust’s eligibility criteria, please click here.

APPLYING FOR FUNDING

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19. How do we apply?

You must complete one of The Trust's online application forms. Be sure to send everything required to process your application. For more information, visit our ‘How to apply’ section at www.lmct.org.uk

20. When is the best time for me to apply? Do you have any deadlines?

The Trustees make decisions four times throughout the year. The Trust aims to inform you of our grant decision no later than 16 weeks after each deadline. For more information, please see The Trust's full list of application deadlines.

21. How long will it be between submitting an application for a Major Capital Grant and hearing if we have received funding?

LMCT has a rolling application process so you may apply at any time, noting that there are 4 deadlines throughout the year. Staff aim to inform you if you will be invited to submit a Stage 2 detailed application 16 weeks after the deadline. For more specific dates, please visit our 'Applying for a Major Capital Grant' page

22. May we discuss our application with you before we apply?

Small Capital Grants

Yes. The Trust can support you with your application once your Expression of Interest has been approved. Please note LMCT staff are unable to provide advice for your Expression of Interest unless you are experiencing technical difficulties. For questions about the application form or process please contact: info@lmct.org.uk

Major Capital Grants

Yes. You are encouraged to contact The Trust to discuss your Stage 1 application before submitting to ensure that the project is aligned with our funding priorities. If you are successful at Stage 1, you will be provided with support with your Stage 2 submission. If you have any questions about our funding priorities, eligibility criteria, application process or anything else please contact The Trust via email at info@lmct.org.uk and a member of the team will be in touch.

23. May we make mulitple applications?

Yes. The Trust will accept more than one application from any organisation. However, each project must have a separate application and you must explain the priority ranking of these projects by contacting us at info@lmct.org.uk.

Please note that you are unable to submit a Small Capital Grant application and a Major Capital Grant application for the same project.

24. How does The Trust define 'inactive' people?

An ‘inactive person’ is defined by the Chief Medical Officer as an individual who has participated in less than 30 minutes of moderate intensity exercise each week over the previous four weeks.

25. What is securtiy of tenure and what are The Trust's requirements?

Security of tenure is legal protection preventing arbitrary rent increases and landlords’ attempts to repossess property through eviction. The Trust requires all projects to be completed at a site where the applicant holds security of tenure through freehold ownership or long-term leasehold (see Q25). You are required to submit a copy of the lease or freehold documents as part of your application to satisfy us that you are legally entitled to undertake the works.

Your organisation does not need to own the site where the project is taking place, but it is expected to have a secure lease. The Trust requires the length of lease to be appropriate to the amount of funding requested. Please note that the Trustees are unlikely to offer a grant for which the lease does not fulfil the requirements in the table below:

Amount of Award Minimum length of lease Grant Security
£5,000 to £20,000 Seven years None
£20,001 to £100,000 15 years None
£100,001 and above 25 years Normally for a minimum of 25 years for grants over £150,000
Certain Strategic Capital Projects 99 years Normally for a minimum of 99 years

26. The local authority has the freehold or lease of the site but it is our organisation who wants to manage the project. How do we apply jointly?

We require the named applicant organisation to hold security of tenure over the project site for the required period (see Q25). However, The Trust welcomes joint applications based on strong local partnerships. There will be cases where the Local Authority is the named applicant organisation as the land owner but another organisation (e.g. community organisation, trust, school, ‘Friends Of’ group etc.) manages the facilities. It is acceptable for organisations to prepare applications on behalf of other organisations as long as the relationship between the different parties is clearly explained and both parties provide evidence that they consent to this arrangement.

27. How do we account for VAT within the application?

The Trust cannot cover the cost of recoverable VAT. You need to include all non-recoverable VAT within your project budget. If you are unable to recover VAT – or you think you are unable to – you should include VAT in the total capital cost section of the application. This is to ensure that you are accounting for the full cost of the project within your calculations and there will be no funding shortfall caused by VAT costs that are unaccounted for.

It is your responsibility to determine your organisation’s VAT status and make appropriate provision. If you are not sure about your organisation’s VAT status then please include VAT and we can resolve this in the event that your application is successful. The Trust cannot provide any advice as to your organisation’s VAT liability.

If you are unsure if your organisation is eligible to reclaim all or a proportion of the VAT you will pay on this project you should consult with HM Revenue and Customs to clarify.

28. We have additional documents we want to upload with application but there doesn't seem to be space

The number of documents you can upload is intentionally limited so that all applicants have the same opportunities to make their case and so that a fair judgement can be made on which projects receive funding. Additional documents are therefore not accepted over and above those specified within the application form. If there is a special case for attaching additional documents please contact The Trust by emailing info@lmct.org.uk.

If after initial review you are invited to submit a more detailed application you will have the opportunity to provide additional supporting information.

29. May we submit a budget, income and expenditure forecast or business plan we have already prepared or do I have to use your templates?

We provide templates for some of the financial information you are required to submit as part of your application.

Small Capital Grants

If, after submitting an expression of interest, you are invited to submit a full application you must provide a project budget showing the costs associated with the proposed work and a three-year income and expenditure forecast for the operation of the facilities. We recommend that you use our LMCT Budget Template and LMCT Income and Expenditure Forecast, but you may upload your own budget and forecast document if you already have these.

Major Capital Grants

At Stage 1 you must provide a project budget showing the costs associated with the proposed work. We recommend that you use our LMCT Budget Template, but you may upload your own budget if you already have one. If invited to submit more detailed information at Stage 2, you will be required to submit a detailed business plan for the sustainability of the facilities in question. Please note that we do not provide a standard business plan template. For more information on what information we expect to see within your business plan, please review our Business Plan Guidance Document.

30. What financial information does The Trust request from applicants?

You are required to provide financial information relating to your organisation and the proposed project as part of the application process for both the Small and Major Capital Grants Programmes.

Small Capital Grants

At the Expression of Interest Stage you just have to provide information on the likely cost of the project and how much funding you are requesting from The Trust. No other financial information is required at this stage.

If invited to submit an application, all organisations (including statutory organisations) must provide:

  • A budget for the proposed project.
  • A three-year income and expenditure forecast for the operation of the facilities.
  • A summary of Total (Gross) Income, Total Expenditure and Savings from the organisation’s most recent audited accounts or financial statements.

All non-statutory organisations must also provide the following financial information:

  • A copy of your organisation’s most recent set of accounts or income and expenditure sheet for the last financial year.
  • Copies of the organisation’s bank statements for the last three months.
Major Capital Grants

At Stage 1 all organisations (including statutory organisations) must provide:

  • A budget for the proposed project.
  • A summary of Total (Gross) Income, Total Expenditure and Savings from the organisation’s most recent audited accounts.

All non-statutory organisations must also provide the following financial information:

  • A copy of the organisation’s most recent audited or accountant verified accounts.
  • Copies of the organisation’s bank statements for the last three months.

If you progress to Stage 2, you must provide financial information as part of the business plan for the facilities you are seeking funding towards (for example income and expenditure projections).

POST-APPLICATION

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31. If I apply, does this mean I'll receive funding?

Unfortunately not. The Trust's funding programmes are oversubscribed every year. However, The Trust will support as many high-quality projects as we can.

32. Are grants awarded on an 'all or nothing' basis?

No. Individual judgements are always made on the amount you are asking for from The Trust. As part of your application you are asked to send us evidence of the cost of the project, so that your request can be properly assessed. The Trustees may choose to offer you a portion of the grant you request from The Trust.

33. Do you visit applicants?

Trust staff are likely to be in contact with applicants via email or telephone to clarify points on your application (or to speak to your reference provider, if appropriate). The Trust also reserves the right to call by on any applicant or grant holder at any reasonable time.

Major Capital Grants

Members of The Trust team will visit all Major Capital Grant projects which progress to Stage 2. You will be contacted to arrange a mutually convenient time to visit the site where the project will take place.

34. How quickly will we know the decision?

You will automatically receive an email to acknowledge receipt of your Expression of Interest/application when it is submitted.

Small Capital Grants

If after submitting an Expression of Interest you are invited to submit an application to the Small Capital Project Grants Programme, The Trust aims to provide a decision within 16 weeks of the application deadline.

Major Capital Grants

For our Major Capital Project Grants Programme there is a two-stage application process. The Trust aims to deal with all Stage 1 applications within 16 weeks of the application deadline. On the rare occasion an application takes longer, a member of staff will be in touch. If invited to Stage 2, you have a 12-month window in which to submit your Stage 2 application. We aim to notify you of our final funding decision within 16 weeks of the Stage 2 submission deadline. The exact decision timescale depends on when you choose to submit your Stage 2 application and may be between 6-18 months of your initial Stage 1 application.

Remember that if you receive a grant offer from The Trust, payment of the grant is conditional on the project’s completion and submission of appropriate documentation.

POST-AWARD

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35. We were awarded a grant. When do you make grant payments?

We pay grantees on completion of the proposed capital project. Grantees are responsible for up-front payment of all grant-related costs as we only make grant payments when all the conditions of our grant have been met. The grant will be paid only on satisfactory completion of all of the works and submission of the relevant paperwork.

36. What information do we need to submit in order to receive a grant payment?

You will need to submit the following information in order the grant payment to be released to you:

  • A claim letter with short financial summary, including a listed breakdown of amounts invoiced for and what they paid for.
  • Print outs of all Invoices and Payment Certificates from any consultants.
  • Documentation supporting claims for payment must identify the cost of individual grant eligible items separately.
  • Please note that the grant offer is based on estimated costs which may include Value Added Tax. In some cases, where the grant recipient is registered for VAT, the VAT may be wholly or partly recoverable. Before a grant is paid with VAT, therefore, the grant recipient must supply evidence that it is unable to recover any of the VAT payable.
  • Evidence that the recipient obtained all necessary consents under planning, ancient monuments or historic buildings legislation, or building regulations or other relevant legislation and that the works satisfy the conditions of such consents.
  • A short Completion Report summarising the project outcomes, particularly in relation to increasing participation in sport and physical activity and especially amongst those who are currently physically inactive.
  • Photographs of the completed capital investment and all signs, notice boards etc. acknowledging funding from The London Marathon Charitable Trust.

Your payment details:

  • Payee name
  • Bank name
  • Bank sort code
  • Bank account number into which the grant should be paid
  • IBAN number

37. How do we publicly acknowledge the grant from The Trust?

Grantees must display a plaque which is approved by The Trust as a permanent sign that the works have been made possible by a grant from The Trust.

A plaque or notice acknowledging the support given to the project by The Trust must be clearly displayed within one month of completion of the project in a form to be mutually agreed but in all cases must include The Trust’s logo. The Trust’s logo and logo guidance will be made available after a grant is awarded.

38. We were awarded a grant. What reporting will you want?

Whilst the capital project is being completed, you are required to submit a short report every six months to keep The Trust up to date on your progress and any issues that have arisen.

Once the project is completed and funds have been released, the grantee must acknowledge receipt of payment of the grant in writing.

The Trust will want evidence that the funds were spent on the purpose for which they were awarded. You will be required to submit a monitoring report once a year for three years after the project is completed.

LMCT wants to hear how the award has helped your organisation increase the numbers of people participating in physical activity, sport and play, especially amongst those who are physically inactive.

You are expected to report against the objectives, outcomes and targets for the project that you outlined within your application.

The Trustees will want to know how many people have benefited from the grant and what difference the grant has made to the numbers of people who are physically active.

LMCT reserves the right to seek repayment of all or part of any grant which has been misspent or misapplied.

REAPPLICATION

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39. Our application was rejected. When may we reapply?

You can reapply at any time, but you may only reapply once for the same project. It is therefore important to make the best case you can at the first stage.

40. We already have a grant from you. When may we reapply?

Current or previous grant holders may reapply at any time for a different project.