Apply For Funding

Applying for a Small Capital Grant

Application process

  • We have a simple two-page pre-application Expression of Interest form to confirm eligibility of the organisation and project. You will be informed of the outcome of your proposal within 15 working days.
  • Should you be invited to submit an application, we will send you a link for our online application form for our Small Capital Project Grants.
  • We make funding decisions four times a year and outcomes dates are available on our FAQs page.
  • Each project for which you are seeking funding must be submitted as a separate application.
  • If you apply for funding for more than one facility you must explain the priority ranking of these projects.
  • We aim to inform you of the Trustees’ decision on your full application within 16 weeks of the application deadline.

What information we ask for in the Expression of Interest form:

  • Details of your organisation and the primary contact for the project.
  • A short description and some details of your proposed project.
  • A brief explanation of how the facility improvements will help to increase participation in physical activity, sport and/or play at the site, particularly amongst those who are currently not physically active.
  • Confirmation of how much funding you are requesting from the Trust.
  • Proof of your security of tenure over the site – this must be a lease of at least seven years or freehold of the site. Please note a licence to occupy is not sufficient.

What we ask for in the Small Capital Grants application form:

  • A brief description of your organisation, its achievements and how it is run.
  • A budget for the project, an explanation of how you would propose to spend any grant from The Trust and a partnership funding breakdown showing how you expect to fund the work.
  • An explanation of the need for the project, including information on how you have identified demand for the facilities, details of any consultation you have undertaken and support for the proposals from strategic partners and the local community.
  • An explanation of the impact the project will have on participation in physical activity, sport and/or play at the site, including information on how the facility improvements will support your work to engage and support more people to be physically active, particularly those who are currently physically inactive.
  • An explanation of how you will ensure the long term sustainability of your facilities and the activity programmes they support, including information on how you will manage, maintain and market the facilities to ensure they are financially sustainable and well used for years to come.
  • Evidence of your track record, ability to get people more physically active and experience of working with individuals and groups which are physically inactive.
  • A list of outcomes the project will help you achieve and an explanation of how you will do this.
  • Information on the target groups that will benefit from the project.
  • An estimate of how the project will impact on the number of people being physically active at the facilities/site.
  • A description of how you will monitor, measure and evaluate the impact of the project on the outcomes and targets you have identified.

You will be required to upload the following documents to support your application:

  • A Project Budget Document detailing the capital and revenue costs associated with your project
  • A copy of your organisation’s Governing Document (not required for statutory bodies).
  • A copy of your organisation’s most recent set of accounts or income and expenditure sheet for the last financial year (not required for statutory bodies).
  • A three-year Income and Expenditure Forecast for the operation of the facilities that will be improved through the project.
  • Evidence of planning permission granted (where applicable).
  • Relevant physical activity and sport development plans.
  • Child Protection Policy (for all projects involving children).
  • Safeguarding Vulnerable Adults’ Policy (for projects involving vulnerable adults).
  • Evidence of partnership funding (where already pledged).
  • Copies of the organisation’s bank statements for the last three months (not required for statutory bodies).
  • Three letters of support, including those giving evidence of your organisation’s ability to increase participation in physical activity, sport and/or play (particularly amongst the physically inactive).
  • Photographs of your organisation’s existing facilities and/or the site where the project will take place.

If you are unsuccessful in your first application, you will be able to reapply only once more for the same project. It is therefore important to make the best case you can.

The deadlines for applying for funding can be viewed below.

Please note, if you are working towards a specific earliest possible start day, you must submit your application at least four weeks before the corresponding application deadline.

Small Capital Grants Decision Timetable*

Small Capital Grant
Application Deadline
Notification of Decision date
23 July 2018 By the beginning of October 2018
17 October 2018 By the beginning of January 2019
16 January 2019 By the beginning of April 2019
16 April 2019 By the beginning of July 2019
9 July 2019 By the beginning of October 2019

* You may submit an Expression of Interest (EOI) for a Small Capital Grant at any time. We will let you know whether you have been invited to submit a Small Capital Grants Application Form no later than 15 days after submission of the EOI. You must submit an EOI no later than 4 weeks before an application deadline in order to have a chance of submitting a full application to that deadline date.