Apply For Funding

FAQs

Here are the answers to some of the most common queries we receive. If you cannot find what you need here, or would like to clarify something, please email: info@lmct.org.uk.

THE BASICS

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1. WHAT CAN WE APPLY FOR FUNDING TOWARDS?

Through the Facilities Grants Programme The Trust primarily provides capital funding to help make available high-quality, accessible and affordable facilities for physical activity, sport and play in our core areas of London and Surrey. Successful applicants must demonstrate a clear commitment to ongoing encouragement and support of all members of the local community to become and remain physically active.

The Trust does not provide support for projects that are primarily seeking funding to cover core costs or revenue funding (eg running costs, salaries, training etc).

2. WHO CAN APPLY?

To be eligible to apply to The Trust’s Facilities Grants Programme projects must take place in an area in which our trading company, London Marathon Events Limited, organises mass-participation sporting events:

  • One or more of the 32 London Boroughs and the City of London
  • Surrey

The applicant organisation must hold security of tenure for the site at which the facility is located. If you do not hold security of tenure, you may develop an application in collaboration with partners, but the primary applicant must hold security of tenure (see Q24 and Q25).

3. HOW MUCH CAN WE ASK FOR?

The Facilities Grants Programme has two levels offering grants of between £5,000 and £150,000.

You can apply for a Small Grant of between £5,000 and £20,000 or a Major Grant of between £20,001 and £150,000. The Trustees have the discretion to award grants of more than £150,000 for particular projects that will have a significant impact against The Trust’s funding priorities. These projects are selected by the Trustees on an invitation-only basis. The Trust does not accept unsolicited applications for grants of such size.

4. DOES THE TRUST REQUIRE MATCH FUNDING?

Yes, The Trust’s funds are always limited and The Trust does not usually fund projects in full. LMCT expects applicants to develop partnerships with other funders or use their own funds to cover a portion of the costs of the project. While there is no hard and fast formula for the amount of money The Trust expects you to contribute from other sources, the larger the grant for which you ask, the larger the proportion of partnership funding the Trustees will expect you to secure.

Major Grants

The Trust expects you to provide a significant contribution to the total cost of a project whether through partnerships with other funders or the use of your own funds. The Trust will not provide a Major Grant to cover 100 per cent of the total capital costs of a project.

Small Grants

The Trust expects you to provide a contribution to the total cost of a project whether through partnerships with other funders or the use of your own funds. Only in exceptional circumstances will The Trust provide Small Grants to cover 100 per cent of the total costs of a project.

The Trust is unlikely to award Small Grants towards large projects for which funding from The Trust would represent only a small portion of the entire project cost.

5. HOW LONG DO WE HAVE TO COMPLETE OUR PROJECT?

The Trust requires successful grantees to commence their project no later than six months after the date of the LMCT letter of offer. Projects funded by The Trust are expected to be completed and funding drawn down within two years of the letter of offer.

WHO AND WHAT CAN THE TRUST FUND?

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6. WHAT TYPES OF ORGANISATION ARE ELIGIBLE TO APPLY?

The London Marathon Charitable Trust provides funding to a wide variety of organisations including local authorities, charities, community and voluntary sector organisations, sports clubs, parish and town councils and educational establishments among others. The applicant organisation must hold appropriate security of tenure over the land where the project will take place (see Q24 and Q25). To be eligible for funding your organisation must be formally constituted through an appropriate governance document (such as a constitution or articles of association).

While a large proportion of the organisations to which The Trust provides funding are not-for-profit, we may on occasions fund for-profit organisations where it is clear that no private gain is being obtained and the organisation is particularly well placed to deliver against our charitable objectives.

The Trust does not fund individuals or any organisation that cannot demonstrate appropriate governance.

7. HOW DO WE PROVE THAT WE ARE APPROPRIATELY GOVERNED AND ELIGIBLE TO RECEIVE FUNDING?

You will be asked to provide information about your organisation’s governance arrangements, finances, objectives and achievements within the application form. You will also be asked to provide evidence of your organisation’s security of tenure over the project site for the required period. Should you have a query around any of the above, please contact us on 020 7902 0215 or at info@lmct.org.uk before you submit your application.

8. WHAT DOCUMENTS DOES THE TRUST REQUIRE FROM STATUTORY ORGANISATIONS?

Statutory organisations, such as local authorities and parish and town councils, must provide evidence of security of tenure over the project site for the required period in the name of the applicant organisation (see Q24 and Q25). This may be, for example, a lease or freehold title document.

9. WHAT DOCUMENTS DOES THE TRUST REQUIRE FROM NON-STATUTORY ORGANISATIONS?

All non-statutory organisations that apply for funding must demonstrate their eligibility and appropriate governance and will be asked to provide the following documents:

  • A copy of the organisation’s Governing Document. For example, this may be a constitution, memorandum and articles of association, trust deed or other formal document
  • A copy of the organisation’s most recent audited or accountant verified accounts
  • Copies of the organisation’s bank statements for the last three months
  • Evidence of security of tenure over the project site for the required period in the name of the applicant organisation, for example, a lease or freehold title documents (see Q24 and Q25)

Should you have a query around any of the documents above, please contact us on 020 7902 0215 or at info@lmct.org.uk before you submit your application.

10. DOES THE TRUST PROVIDE REVENUE FUNDING THROUGH THE FACILITIES GRANTS PROGRAMME?

The Facilities Grants Programme primarily provides funding towards capital costs. However, because The Trust’s objective is to encourage those who are inactive to participate in physical activity, projects that receive capital funding from The Trust are eligible for revenue funding equivalent to a maximum of 10 per cent of your total funding request. (Your total request for funding from The Trust, both capital and revenue, cannot exceed our funding maximum amounts, ie £20,000 for a Small Grant or £150,000 for a Major Grant.) The revenue funding must go towards activities which you identify as being essential to ensuring engagement and support of all members of your local community and for which you have no other means of securing funding. The aim of this revenue funding is to make the projects we fund more sustainable and able to benefit all members of your local community, especially children and young people and underrepresented groups. Eligible one-off revenue costs include activation sessions, marketing campaigns and monitoring and evaluation.

You do not have to make a revenue funding request and should only do so if you need additional support to enhance the impact of the capital project. Revenue funding will be awarded at the Trustees’ discretion to the strongest proposals. The Trustees may choose to support the capital component of a project, but not the revenue component. They will not support the revenue component alone.

11. I AM AN INDIVIDUAL PROVIDING SPORTS COACHING OR TRAINING. MAY I APPLY?

No, The Trust does not fund individuals. The Trust only awards grants to organisations.

12. DOES THE TRUST FUND CHURCHES, MOSQUES OR OTHER FAITH GROUPS?

Yes, but The Trust only funds facilities that are open for use by the broader community for physical activity, sport and/or play. It cannot fund work which aims to promote religion or proselytise.

13. DOES THE TRUST FUND EDUCATIONAL ESTABLISHMENTS SUCH AS SCHOOLS, COLLEGES AND UNIVERSITIES?

Yes, but The Trust will only fund educational facilities that provide significant benefits for the broader community and where this is significant use of the facility outside of school/college/university hours. The Trust will not support projects that are solely for the use of students and teachers. Therefore applications submitted by educational establishments must provide detailed information on any community partnerships or community outreach plans that are in place or will be put in place.

14. DOES THE TRUST FUND EQUIPMENT?

The Trust typically does not fund equipment but there are some exceptions to this general rule. It does not fund personal sports equipment and clothing or equipment that will become the property of individuals. It also does not usually fund equipment-only projects unless you can demonstrate that the equipment is essential to creating a major impact on increasing participation in physical activity, sport and/or play by all members of your local community, especially children and young people and underrepresented groups.

The Trust may provide funding for major fixed equipment where it is an integral part of a project, for example gym equipment. It may also provide funding for major non-fixed equipment such as rowing boats or bikes, where the applicant demonstrates that the equipment is essential for engaging and supporting all members of your local community, especially children and young people and underrepresented groups, and will be well maintained and safely stored.

15. DOES THE TRUST FUND MONITORING AND EVALUATION?

It is hoped that, as a well-run organisation, monitoring and evaluating the impact of your activities is a key management technique that you use regularly to improve the way that you deliver your objectives and that you already factor this into the budget for your organisation. However, The Trust recognises that for some organisations monitoring and evaluating your project may be difficult and cause you to incur new costs. The Trustees are willing to consider applications that include up to 10 per cent of the grant for monitoring and evaluation where the applicant is able to demonstrate a clear need that cannot be met in any other way and where the one-off cost of establishing robust monitoring and evaluation systems will have an ongoing positive impact on your organisation. Eligible revenue costs include purchasing software to enable effective monitoring and evaluation of the project, and commissioning a suitably qualified third-party organisation to undertake monitoring and evaluation of the project on your behalf for a fixed period (see Q10).

16. WILL THE TRUST FUND THE COSTS OF PURCHASING A VEHICLE?

No, The Trust does not fund the purchase of vehicles (including tractors and ride-on lawn mowers).

17. DOES THE TRUST FUND PLAYGROUNDS? HOW DO WE MEASURE USE WHEN IT IS OPEN ACCESS?

The Trust provides funding towards the creation and refurbishment of playgrounds for community use and which, importantly, have a clear plan for how the site will be used to increase the participation in regular physical activity by children and young people outside of school hours.

As with all the projects The Trust funds, you must demonstrate that robust planning and community engagement has been undertaken to ensure that the playground will be used regularly and that there are clear arrangements for the continuing maintenance of the equipment and site. If there are other play facilities in the area, you must provide a clear explanation of the need for the provision or refurbishment at the proposed site. You must put in place a clear plan to measure and monitor the impact of the playground facilities on increasing participation in physical activity. Examples of how you might do this include surveying users, installing gate counters and commissioning research into the impact of play facilities in your area (see Q15).

18. DOES THE TRUST FUND RETROSPECTIVELY?

No, The Trust cannot fund the costs of any work you have undertaken or partially completed or any equipment already purchased before you receive a grant offer from us.

Please remember that there will always be a gap between the date you apply and when The Trust will advise you of its decision (you will be informed of when this will be).

For further information about The Trust’s eligibility criteria, please click here.

APPLYING FOR FUNDING

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19. HOW DO WE APPLY?

You must complete one of The Trust’s online application forms. Be sure to send everything required to process your application. For more information please visit: lmct.org.uk/apply-funding/

20. WHEN IS THE BEST TIME FOR US TO APPLY? DO YOU HAVE ANY DEADLINES?

The Trustees make decisions four times throughout the year. The Trust aims to inform you of grant decisions no later than 16 weeks after each deadline.

For the full list of application deadlines for Small Grants, please click here.

For the full list of application deadlines for Major Grants, please click here.

21. MAY WE DISCUSS OUR APPLICATION WITH YOU BEFORE WE APPLY?

Small Grants

Yes, The Trust can support you with your application once your Expression of Interest has been approved. Please note LMCT staff are unable to provide advice for your Expression of Interest unless you are experiencing technical difficulties. For questions about the application form or process please contact The Trust via email at info@lmct.org.uk

Major Grants

Yes, you are encouraged to contact The Trust to discuss your Stage 1 application before submitting it to ensure that the project is aligned with our funding priorities. If you are successful at Stage 1, you will be provided with support with your Stage 2 submission.

If you have any questions about our funding priorities, eligibility criteria, application process or anything else please contact The Trust via email at info@lmct.org.uk

22. MAY WE MAKE MULTIPLE APPLICATIONS?

Yes, The Trust will accept more than one application from any organisation. However, each project must have a separate application and you must explain the priority ranking of these projects and be able to demonstrate your organisation’s capacity to deliver on more than one project.

Please note that you are unable to submit a Small Grant application and a Major Grant application for the same project.

23. HOW DOES THE TRUST DEFINE ‘INACTIVE’ PEOPLE?

An ‘inactive person’ is defined by the Chief Medical Officer as an individual who has participated in less than 30 minutes of moderate intensity exercise each week over the previous four weeks.

24. WHAT IS SECURITY OF TENURE AND WHAT ARE THE TRUST’S REQUIREMENTS?

Security of tenure is legal protection preventing arbitrary rent increases and landlords’ attempts to repossess property through eviction. The Trust requires all projects to be completed at a site where the applicant holds security of tenure through freehold ownership or long-term leasehold (see Q25). You are required to submit a copy of the lease or freehold documents as part of your application to satisfy us that you are legally entitled to undertake the works.

Your organisation does not need to own the site where the project is taking place, but it is expected to have a secure lease. The Trust requires the length of lease to be appropriate to the amount of funding requested. Please note that the Trustees are unlikely to offer a grant for which the lease does not fulfil the requirements in the table below:

Award Amount Minimum Length of Lease Grant Security
£5,000 to £20,000 7 years None
£20,001 to £100,000 15 years None
£100,001 and above 25 years Normally for a minimum of 25 years for grants over £150,000
Certain Major Grants where the site requires protection 99 years Normally for a minimum of 99 years

25. THE LOCAL AUTHORITY HAS THE FREEHOLD OR LEASE OF THE SITE BUT IT IS OUR ORGANISATION WHO WANTS TO MANAGE THE PROJECT. HOW DO WE APPLY JOINTLY?

We require the named applicant organisation to hold security of tenure over the project site for the required period (see Q24). However, The Trust welcomes joint applications based on strong local partnerships. There will be cases where the Local Authority is the named applicant organisation as the land owner but another organisation (eg community organisation, trust, school, ‘Friends Of’ group etc) manages the facilities. It is acceptable for organisations to prepare applications on behalf of other organisations as long as the relationship between the different parties is clearly explained and both parties provide evidence that they consent to this arrangement.

26. HOW DO WE ACCOUNT FOR VAT WITHIN THE APPLICATION?

The Trust cannot cover the cost of recoverable VAT. You need to include all non-recoverable VAT within your project budget. If you are unable to recover VAT – or you think you are unable to – you should include VAT in the total capital cost section of the application. This is to ensure that you are accounting for the full cost of the project within your calculations and there will be no funding shortfall caused by VAT costs that are unaccounted for.

It is your responsibility to determine your organisation’s VAT status and make appropriate provision. If you are not sure about your organisation’s VAT status then please include VAT and we can resolve this in the event that your application is successful. The Trust cannot provide any advice as to your organisation’s VAT liability.

If you are unsure if your organisation is eligible to reclaim all or a proportion of the VAT you will pay on this project you should consult with HM Revenue and Customs to clarify. (http://www.hmrc.gov.uk/vat/).

27. WE HAVE ADDITIONAL DOCUMENTS WE WANT TO UPLOAD WITH OUR APPLICATION BUT THERE DOESN’T SEEM TO BE SPACE

The number of documents you can upload is intentionally limited so that all applicants have the same opportunities to make their case and so that a fair judgement can be made on which projects receive funding. Additional documents are therefore not accepted over and above those specified within the application form. If there is a special case for attaching additional documents please contact The Trust by emailing info@lmct.org.uk

If after initial review you are invited to submit a more detailed application you will have the opportunity to provide additional supporting information.

28. MAY WE SUBMIT A BUDGET, INCOME AND EXPENDITURE FORECAST OR BUSINESS PLAN WE HAVE ALREADY PREPARED OR DO I HAVE TO USE YOUR TEMPLATES?

Yes, you may submit financial documents you have already prepared, but we recommend you use the templates we provide where available (please see below for more information).

Small Grants

If your Expression of Interest is approved and you are invited to submit a full application, you must provide a project budget showing the costs associated with the proposed work and a three-year income and expenditure forecast for the operation of the facilities. We recommend that you use our LMCT Budget Template and LMCT Income and Expenditure Forecast Template, but you may upload your own budget and forecast document if you already have these.

Major Grants

At Stage 1 you must provide a project budget showing the costs associated with the proposed work. We recommend that you use our LMCT Budget Template, but you may upload your own budget if you already have one. If invited to submit more detailed information at Stage 2, you will be required to submit a detailed business plan for the sustainability of the facilities in question. Please note that we do not provide a standard business plan template. For more information on what information we expect to see within your business plan, please review our Business Plan Guidance Document.

29. WHAT FINANCIAL INFORMATION DOES THE TRUST REQUEST FROM APPLICANTS?

You are required to provide financial information relating to your organisation and the proposed project as part of the application process for both the Small and Major Grants Programmes.

Small Grants

At the Expression of Interest Stage you just have to provide information on the likely cost of the project and how much funding you are requesting from The Trust. No other financial information is required at this stage.

If invited to submit an application, all organisations (including statutory organisations) must provide:

  • A budget for the proposed project
  • A three-year income and expenditure forecast for the operation of the facilities
  • A summary of Total (Gross) Income, Total Expenditure and Savings from the organisation’s most recent audited accounts or financial statements

All non-statutory organisations must also provide the following financial information:

  • A copy of your organisation’s most recent set of accounts or income and expenditure sheet for the last financial year
  • Copies of the organisation’s bank statements for the last three months

Major Grants

At Stage 1 all organisations (including statutory organisations) must provide:

  • A budget for the proposed project
  • A summary of Total (Gross) Income, Total Expenditure and Savings from the organisation’s most recent audited accounts

All non-statutory organisations must also provide the following financial information:

  • A copy of the organisation’s most recent audited or accountant verified accounts
  • Copies of the organisation’s bank statements for the last three months

If you progress to Stage 2, you must provide financial information as part of the business plan for the facilities you are seeking funding towards (for example income and expenditure projections).

POST-APPLICATION

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30. IF WE APPLY, DOES THIS MEAN WE WILL RECEIVE FUNDING?

Unfortunately not. The Trust’s funding programmes are oversubscribed every year. However, The Trust will support as many projects that are aligned with its charitable objects and funding priorities as possible.

31. ARE GRANTS AWARDED ON AN ‘ALL-OR-NOTHING’ BASIS?

No. Individual judgements are always made on the amount you are asking for from The Trust. As part of your application you are asked to send us evidence of the cost of the project, so that your request can be properly assessed. The Trustees may choose to offer you a portion of the grant you request from The Trust. If the amount we offer is reduced and you do not think you can deliver the project, you do not have to accept it.

32. DO YOU VISIT APPLICANTS?

Members of The Trust team are likely to be in contact with applicants via email or telephone to clarify points on your application (or to speak to your reference provider, if appropriate). The Trust also reserves the right to call by on any applicant or grant holder at any reasonable time.

Major Grants

Members of The Trust team will visit all Major Grant projects which progress to Stage 2. You will be contacted to arrange a mutually convenient time to visit the site where the project will take place.

33. HOW QUICKLY WILL WE KNOW THE DECISION?

You will automatically receive an email to acknowledge receipt of your Expression of Interest application when it is submitted.

Small Grants

If your Expression of Interest is approved and you are invited to submit a full application for a Small Grant, The Trust aims to provide a decision within 12 weeks of the application deadline.

Major Grants

For our Major Grants Programme there is a two-stage application process. The Trust aims to deal with all Stage 1 applications within 12 weeks of the application deadline. On the rare occasion an application takes longer, a member of staff will be in touch. If invited to Stage 2, you have a 12 month window in which to submit your Stage 2 application. We aim to notify you of our final funding decision within 16 weeks of the Stage 2 submission deadline. The exact decision timescale depends on when you choose to submit your Stage 2 application and may be between six to 18 months after your initial Stage 1 application.

Remember that if you receive a grant offer from The Trust, payment of the grant is conditional on the project’s completion and submission of appropriate documentation.

POST-AWARD

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34. WE WERE AWARDED A GRANT. WHEN DO YOU MAKE GRANT PAYMENTS?

We pay grantees on completion of the proposed capital project. Grantees are responsible for up-front payment of all grant-related costs as we only make grant payments when all the conditions of our grant have been met. The grant will be paid only on satisfactory completion of all of the works and submission of the relevant paperwork.

35. WHAT INFORMATION DO WE NEED TO SUBMIT IN ORDER TO RECEIVE A GRANT PAYMENT?

You will need to submit the following information in order for the grant payment to be released to you:

  • A claim letter with short financial summary, including a listed breakdown of amounts invoiced for and what they paid for
  • Print outs of all Invoices and Payment Certificates from any consultants
  • Documentation supporting claims for payment must identify the cost of individual grant eligible items separately
  • Please note that the grant offer is based on estimated costs, which may include Value Added Tax. In some cases, where the grant recipient is registered for VAT, the VAT may be wholly or partly recoverable. Before a grant is paid with VAT, therefore, the grant recipient must supply evidence that it is unable to recover any of the VAT payable
  • Evidence that the recipient obtained all necessary consents under planning, ancient monuments or historic buildings legislation, or building regulations or other relevant legislation and that the works satisfy the conditions of such consents
  • A short Completion Report summarising the project outcomes, particularly in relation to increasing participation in sport and physical activity and especially among those who are currently physically inactive.
  • Photographs of the completed capital investment and all signs, notice boards etc acknowledging funding from The London Marathon Charitable Trust

Your payment details:

  • Payee name
  • Bank name
  • Bank sort code
  • Bank account number into which the grant should be paid
  • IBAN number

36. HOW DO WE PUBLICLY ACKNOWLEDGE THE GRANT FROM THE TRUST?

Grantees must display a plaque that is approved by The Trust as a permanent sign that the works have been made possible by a grant from The Trust.

A plaque or notice acknowledging the support given to the project by The Trust must be clearly displayed within one month of completion of the project in a form to be mutually agreed but in all cases must include The Trust’s logo. The Trust’s logo and logo guidance will be made available after a grant is awarded.

37. WE WERE AWARDED A GRANT. WHAT REPORTING WILL YOU WANT?

While the capital project is being completed, you are required to submit a short report every six months to keep The Trust up to date on your progress and any issues that have arisen.

Once the project is completed and funds have been released, the grantee must acknowledge receipt of payment of the grant in writing. The Trust will want evidence that the funds were spent on the purpose for which they were awarded. You will be required to submit an Annual Project Impact Report once a year for three years after the project is completed.

LMCT wants to hear how the award has helped your organisation increase the numbers of people participating in physical activity, sport and play, especially among those who are physically inactive.

You are expected to report against the objectives, outcomes and targets for the project that you outlined within your application.

The Trustees will want to know how many people have benefited from the grant and what difference the grant has made to the numbers of people who are physically active.

LMCT reserves the right to seek repayment of all or part of any grant which has been misspent or misapplied.

REAPPLICATION

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38. OUR APPLICATION WAS REJECTED. WHEN MAY WE REAPPLY?

You can reapply at any time for a Small Grant or a Major Grant, but you may only reapply once for the same project. It is therefore important to make the best case you can at the first stage.

All reapplications must address the reasons why the previous application was unsuccessful and respond to the feedback provided by The Trust.

39. WE ALREADY HAVE A GRANT FROM YOU. WHEN MAY WE REAPPLY?

Current or previous grant holders may reapply at any time for a different project.

40. DO YOU PROVIDE FEEDBACK TO UNSUCCESSFUL APPLICANTS?

Yes, The Trust provides written feedback on the reasoning behind decisions on applications and can also provide more detailed feedback over the telephone if requested.